Proposal Coordinator

• Analyzes and interprets Requests for Information (RFIs), Requests for Qualifications (RFQs), and Requests for Proposal (RFPs) to identify requirements for entire proposal submittal;
• Develops the qualifications or proposal compliance matrix and summarizes the Evaluation Criteria, which are used to guide the proposal team during proposal development;
• Determines the schedule for development of the proposal submittal and coordinates milestones (section due dates, reviews, production, etc.) with the overall pursuit schedule, which is developed by the Design-Build Manager/Sponsor/Senior Estimator;
• Participates in the initial Kick-off meeting by reviewing the compliance matrix, evaluation criteria, table of contents, and proposal development schedule with the team;
• Works with Design-Build Manager/Sponsor and team to identify writing assignments;
• Facilitates Strategy- to-Win sessions for the proposal. Prepares Proposal Strategy Document and Win Themes for authors to incorporate into their sections;
• Researches company experience using internal databases and past proposals to provide go-by material for the team;
• Coordinates the proposal schedule and production requirements;
• Ensures SharePoint database is established and provides the outline for the structure of the database;
• Works with the Design-Build Manager/Sponsor Senior Estimator to lead  the development of the preparation of responses to RFI’s, RFQ’s and RFP’s;
• Works with the team to ensure all proposal development durations and milestones are incorporated within the SOQ or proposal production schedule;
• Conducts the “Writers Workshop” and regularly provides functional guidance to proposal authors;
• Has responsibility for ensuring various Skanska entities are informed of the need to complete forms and establishes schedules for their completion;
• Monitors progress of completion of forms and completes final quality check of the forms before incorporation into the final document;
• Organizes and documents communications and meetings with authors;
• Interacts with authors to check their progress, ensure compliance, and keep the Design-Build Manager/Sponsor and department manager informed about status of progress on sections, adherence to schedule, and quality of composition;
• Works with the graphic designer to prepare proposal content design and layout including project descriptions, descriptions of functional capabilities, and resumes;
• Supports proposal reviews including managing the collection, assembly, and distribution of draft materials, participating in reviews of draft documents, and incorporation and distribution of comments to authors;
• Organizes and facilitates color reviews;
• Ensures that color reviews address compliance issues and that proposal sections have incorporated strategy elements and win themes adequately;
• Collects, compiles and distributes color review comments and follows up on their completion;
• Participates in the response to the final reviews; edits content for proper grammar, logic, and readability; and polishes document to incorporate missing strategy elements;
• Responsible for and oversees final printing and assembly the SOQ or proposal;
• QC of final printed and electronic copies;
• Ensures appropriate delivery methods and contingencies have been secured to submit the SOQ or proposal by its deadline;
• Responsible for distribution of internal copies to designated team members;
• Responsible for maintaining proposal files, including library copies, CDs, Archives, and input into the Share Directory of classic graphics and topic write-ups;
• Responsible for closing out each proposal;
• Between proposals, contributes to the development of marketing collateral to support sales efforts by obtaining and incorporating ongoing project information into marketing databases;
• For pursuits that require interviews;
• Responsibilities include creating the interview prep schedule with the lead interview coach;
• Work with the Design-Build Manager/Sponsor to assign coaches;
• Create the presentation materials (boards, PowerPoint presentations, placemats, name tags, etc)
• Attend all interview practices and assist the coach with Q&A, situation practices, presentation practices and provide feedback;
• Pull previous Q&A lists, and situation practices as starting points for the team;

•  Basic understanding of desktop publishing, presentation and other marketing related software, including Adobe CC, including InDesign, Illustrator and Photoshop, Microsoft Office Suite, Outlook, SharePoint, FTP sites, video conference/sharing and other marketing-related applications;
• Basic understanding of construction and/or engineering industry;
• Ability to work with upper management within Skanska and with other companies;
• Ability to maintain discretion and confidentiality at all times;
• Advanced skills in time management, organizing, writing, proofreading and editing;
• Ability to multi task and meet aggressive deadlines;
• Strong writing skills including an understanding of the elements of style and English grammar;
• Ability to plan, coordinate, and organize one’s own and other’s work schedules and products;
• Ability to communicate and work effectively with joint venture team members/marketing leads to ensure each entity is compliant where needed in the technical proposal;
• Ability to focus people, deal effectively but calmly with others, and explain proposal concepts to help team members understand their responsibilities;
• Ability to be proactive in the data collection process and identify areas needing additional support early in the process;
• Ability to understand and follow directions;
• Four year business or technical degree or equivalent combination of education and experience in the construction and/or engineering industry with a similar high volume environment;
• Minimum 4 years of prior marketing experience in construction and/or engineering industry in similar capacity desired;
• Experience with design-build is desired;
• Experience with technical writing in an Engineering environment preferred.

• Contribute to a sustainable future improving the lives of people, communities and companies;
• Collaborate in an open culture where sound values and dedicated people come together for greater results;
• Thrive in a people-driven international company with countless opportunities to learn and grow.
   

Skanska is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, age.