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PA to Northwood Commanding Officer

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Facilities Management
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OP-000010 Requisition #
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We are looking for a PA to join out facilities management team at Northwood HQ to support the Commanding Officer (CO).

 

Working at Skanska, you’ll find plenty of variety, opportunities for personal development and a constant stream of new challenges. All in a supportive and inclusive environment.

 

You’ll: 

 

 

 

  • Manage the CO’s diary, office and electronic calendar including liaising with internal and external agencies, and book new joiners /leaver’s appointments with the CO as appropriate.
  • Create briefing packs containing visit instructions, travel documentation and additional reading material as directed.
  • Arrange meetings chaired by the CO and take minutes as required.
  • Attend regular meeting with the Line Manager to discuss all relevant matters arising.
  • Ensure correct IT is available and in place for planned briefings in the CO’s office.
  • Book conference rooms in advance of meetings.
  • Ensure planned visitors to the site have necessary clearances in accordance with the authority regulation and escorting as required.
  • Ensure all travel arrangement are booked in a timely fashion, and organise transport for official calls and functions.
  • Assist in organising CO Private Dining events and off-site team events.
  • Attend off-site community engagement events as required by the CO.
  • Type any official correspondence by the CO.
  • Compile, monitor and publish Weekly Orders. Compile, check and distribute NWD HQ notices through e-mail/intranet.
  • Maintain the latest distribution of site wide Co-ords.
  • Assist in coordinating Bunker Tours and Private Lunches with appropriate internal and external organisations.
  • Monitor the CO’s and Adjutant’s emails in their absence.
  • Support to the NWD HQ staff in the complication of duty tables, publishing ongoing changes.
  • Co-ordinate and manage of 2x NWD HQ Oyster cards.
  • Record and take appropriate action with classified documents in accordance with Authority regulations.
  • Coordinate and manage White Space Coaching Training Courses.
  • Undertake any other reasonable tasks that may arise from time to time as required by your Line Manager.
  • Attend professional development training courses to improve and maintain best working practices relevant to the core skills required.
  • Attend Skanska related Team Talks/Safety Stand ups/downs or any other associated meetings deemed necessary by Skanska or the client.

 

 

We’re looking for:

 

Essential

  • PC Literate
  • Good customer liaison background
  • Have work pride, ethos, positive attitude and the ability to preserve confidentiality.

Desirable

  • Experience of working on ModNet.
  • Office Administration background.
  • Experience of working with Military personnel and military protocol.

 

 

Skanska, a leading construction company and developer, is an inclusive and responsible business that is helping to build a better society. Drawing on our Scandinavian heritage, we are green, innovative and progressive, bringing people and technology together to build, upgrade and maintain the country’s buildings and infrastructure.

 

Our facilities management team provides solutions to a wide range of both private and public sector clients. Working together to deliver outstanding results for customers and communities, our work covers all areas of facilities services from project management and compliance to assets, estates and energy management.

 

A career with us means you’ll have the freedom to develop your skills and leave your mark on the communities in which we work. Our competitive benefits package will help to enhance your life outside work, too.

 

We thrive through embracing differences, whether they be social backgrounds, ethnicity, disability, gender, age, religion, sexuality and any other protected characteristic – we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and winning teams. We call it Naturally Skanska

 

For a full role profile, please contact us: recruitment@skanska.co.uk

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